Science, Technology & Innovation — Offline Paper Continuity

Offline Continuity Packet

Science, Technology & Innovation — Paper Forms & Manual

Institution name

English: Science, Technology & Innovation Administration

Operational rule

When Internet access or the digital service is unavailable, this packet supports numbered intake/receipt, proposal administration, technology-assessment recording, standards/recommendation source references, Government R&D portfolio references, innovation-program administration, review/routing, physical custody and later digital reconciliation.

Paper workflow: Paper intake is part of the same administrative process. Any later funding, standards, policy, procurement, certification, intellectual-property, reviewer-authorization or scientific-assessment decision remains separate from the receipt and is reconciled from its source record.

Prepare blank printed stock and a bound Science/Technology register before an outage. Paper reference format: P-STI-YYYYMMDD-0001 using a 4–6 digit sequential register entry. Never erase or reuse a number; voids remain logged with reason/date/initials.

Digital service

Manual outage workflow

Open the bound Science/Technology register and record outage/opening date, register ID, receiving office and responsible custodian.
Assign the next P-STI paper reference. Record privacy/classification as Public / Administrative / Protected / Restricted. If uncertain, handle as Protected pending review.
Complete STI-1 for the intake and the applicable source/review forms. Receive only information needed for administration; segregate protected contact, unpublished research and confidential technical material from public copies.
Give the submitter a receipt copy containing only paper reference, received date/time, receiving office and safe next step.
Record each physical handoff on STI-7. A custody signature records possession and handoff; substantive decisions remain in their own source records.
Every assessment/recommendation/portfolio/program record must state its source/reference basis, with administrative notes clearly distinguished from scientific conclusions, adopted standards and funding decisions.
File originals by paper reference in the classification-appropriate physical file. If no authorized retention/destruction schedule exists, retain the original; do not invent a disposal rule.
After restoration, an authorized operator reconciles entries in register sequence, preserving origin=paper_offline, paper reference, register ID, original local receipt time, later digital reconciliation time and resulting GSTI reference.
A second checker compares the digital record with the paper original and initials STI-7. Corrections are annotated; originals are not silently altered or backdated.

STI-0 — Bound Register / Intake Receipt

Paper reference: P-STI-________________-______

Register ID

Original received local date/time and timezone

Receiving office / custodian

Intake class

Proposal/request title

Submitter/contact — Protected copy only

Privacy classification

Safe next administrative step

Submitter receipt copy issued — date/time/initials

□ Public

□ Administrative

□ Protected

□ Restricted

STI-1 — Research / Project / Grant-Proposal Intake

Paper reference: ____________________

Proposal/request title

Proposer/contact — Protected

Research/project purpose as submitted

Administrative summary

Requested action or routing

Funding/grant request as submitted — amount/source only if supplied; no availability implied

Existing source/project/reference identifiers

Attachments and SHA-256 if available

Confidential/unpublished material classification

Next administrative routing step

Record handling: This form records the submitted intake. Approval, funding, procurement and technical-review outcomes are kept as separate source-backed records.

STI-2 — Technology Assessment Request / Source Worksheet

Reference: ____________________ · Related paper matter: ____________________

Technology/system being administratively assessed

Assessment question/request as submitted

Requesting source/office

Source/reference basis

Methods/evidence supplied by source

Known limitations/conflicts supplied by source

Administrative reviewer/routing reference — if already authorized

Protected technical notes

Resulting source record/reference

Record handling: This worksheet records the request and cited source material; assessment outcomes remain source-attributed records.

STI-3 — Standards / Recommendation Source Record

Reference: ____________________ · Related paper matter: ____________________

Submitting/source body

Source/reference identifier

Source date/version

Proposed standard/recommendation as supplied

Scope stated by source

Evidence/attachments supplied

Administrative review/routing status

Conflict/limitation notes

Public-safe summary if authorized

Resulting digital/source record

Record handling: This form preserves the submitted recommendation and source basis; any adoption, policy or compliance action is recorded separately from its source.

STI-4 — Government R&D Portfolio Reference Sheet

Reference: ____________________ · Related paper matter: ____________________

Owning/source record or office

Source/reference identifier

Project/program name as stated by source

Administrative category

Status as stated by source — never infer

Budget/funding reference as stated by source — never infer availability

Dates/milestones as stated by source

Public visibility authorized? source/reference

Attachments/hash

Administrative notes

Record handling: This is a source-linked portfolio index. Project, funding, authorization and status information is shown only as stated in its cited source.

STI-5 — Innovation-Program Administration Record

Reference: ____________________ · Related paper matter: ____________________

Program/source reference

Request/application reference

Administrative purpose

Stage/status as stated by authorized source

Participant/contact — Protected as needed

Documents/evidence received

Administrative routing/next step

Decision/award source reference — only if one actually exists

Public-safe summary if authorized

Protected notes

Record handling: This form tracks program administration. Eligibility, awards, commitments, procurement and appointments are entered only from their source records.

STI-6 — Review / Recommendation Administrative Record

Reference: ____________________ · Related paper matter: ____________________

Reviewing office/person reference — only if actually authorized

Source material reviewed

Review purpose/scope

Administrative observations — distinguish from scientific findings

Recommendation exactly as supplied by source

Conflicts/limitations

Requested follow-up

Routing destination/date

Signature/attestation — only when already required by competent authority

Record handling: This form preserves the review and source-attributed recommendation; policy, funding and reviewer-authorization actions remain separate source records.

STI-7 — Routing, Physical Custody & Digital Reconciliation

Paper reference: ____________________ · Register ID: ____________________

Physical routing / custody log

Date/time	From	To	Purpose	Signature/initials
________	________	________	________	________
________	________	________	________	________
________	________	________	________	________
________	________	________	________	________
________	________	________	________	________
________	________	________	________	________

Digital reconciliation

origin = paper_offline

Original paper received local time/timezone

Digital reconciliation GMT time

Authorized reconciliation actor reference

Resulting GSTI digital reference

Resulting source-backed record references

Attachments/scans and SHA-256

Corrections/exceptions noted without silent alteration

Second-checker comparison — name/reference/date/initials

Physical original filing location / retention hold

Provenance rule: Paper reference, register ID, original receipt time and later reconciliation time remain distinct facts. Any later funding, project authorization, policy, standard, scientific determination, procurement or intellectual-property action remains a separate source-backed record.