Incident, Complaint, Evidence & Property Paper Forms
Use these forms when digital administration is unavailable or when a paper record is required. Assign manual references from the physical register, preserve source documents, and reconcile into the digital system when available.
Form GIA-1 · Incident Report
Reported incident date/time/location
Reporter/contact — protected
Reported facts / administrative summary — do not convert allegations into findings
☐ Source document attached ☐ Property/evidence form attached ☐ Safety intake GPSA reference recorded ☐ Referral required
Form GIA-2 · Complaint
Subject / service / conduct complained of — protected as applicable
Complaint narrative — record as reported, not as a finding
☐ Receipt copy offered ☐ Supporting material attached ☐ Conflict / recusal issue noted ☐ Referral recorded
Form GIP-1 · Evidence / Property Item
Description / identifiers / condition — protected as required
Digital GIP reference after reconciliation:
Form GIP-2 · Chain of Custody / Property Movement
Item reference: Related matter:
| Seq. | Date/time | Event | From custodian | To custodian | Location | Source/ref | Signatures / initials |
|---|---|---|---|---|---|---|---|
| 1 | |||||||
| 2 | |||||||
| 3 | |||||||
| 4 | |||||||
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| 10 |
For any seizure entry: commission source ref · jurisdiction source ref · warrant/order source ref .
Form GIA-3 · Manual Register & Digital Reconciliation
| Paper ref | Received | Form/type | Source ref | Physical file location | Privacy/classification | Digital GIA/GIP ref | Second check |
|---|---|---|---|---|---|---|---|
Reconciliation procedure: verify source references; enter the protected digital record; write the resulting GIA/GIP reference back on the paper packet; have a second person compare paper reference, source reference, matter/item reference, and custody sequence; then retain the physical packet under the applicable records schedule.